Common Uses & Strengths
- Enterprise email and calendaring: Exchange Online with advanced security and compliance
- Team collaboration: Microsoft Teams for chat, meetings, calling, and file sharing
- Document management: SharePoint and OneDrive with structured permissions and governance
- Identity and access control: Entra ID for centralized authentication and SSO
- Security and compliance: Defender, Purview, DLP, retention policies
- Automation and BI: Power Platform enables internal app building and workflow automation
- AI productivity: Copilot enhances content creation, summarization, and analysis
Key Considerations
- Governance is critical: without structure, SharePoint and Teams sprawl quickly
- Security configuration matters: default settings rarely reflect real risk posture
- License planning: Business, E3, E5, and add-ons vary significantly in capability
- Data lifecycle management: retention and compliance policies require deliberate setup
- Adoption strategy: training and usage standards determine long-term success
Common Needs & Challenges
- File sprawl across OneDrive, SharePoint, Teams, and local machines
- Inconsistent permissions and document control
- Limited visibility into security risks and data exposure
- Underutilized Power Platform capabilities
- Email dependency despite having Teams
- Lack of structured knowledge management or SOP centralization
